Many of you use the Import Formats feature, but do you really know what it does?
Importing formats can be very useful, but can also be very dangerous—you can inadvertently import formats that can ruin your document and THERE IS NO UNDO! Always make a backup copy of your files before attempting to import formats. Also, before updating a book, import your settings into a test file, then carefully review the updated file to make sure that there are no unexpected changes.
When you import formatting information from a template, FrameMaker merges the information into the document rather than completely replacing the information. For example, when you import paragraph formats, FrameMaker adds the formats to the document’s Paragraph Catalog. If any formats have the same name in both documents, the imported format overwrites the original format. Any formats that are not overwritten remain in the document.
Note: Format names are case-sensitive, so Body is not the same as body.
The Import Formats window can be opened by going to File > Import > Formats or by typing alt+f+i+o.
The template’s Paragraph Catalog is merged into the document, and all formats in the catalog are reapplied in the document. The template’s PDF bookmark settings are also copied into the document.
The template’s Character Catalog is merged into the document, and all formats in the catalog are reapplied in the document.
The template’s master pages are merged into the document, and body pages are updated with the master page changes. If the template and the document both have a master page with the same name, the template’s master page replaces the document’s. FrameMaker copies the change bar properties, all the settings in the Page Size and Pagination dialog boxes, and most settings in the View Options dialog box.
The template’s Table Catalog and ruling styles are merged into the document, and all formats in the catalog are reapplied in the document.
The template’s color definitions and views are merged into the document.
The template’s custom marker types and footnote properties; the volume, chapter, page, paragraph, footnote, and table footnote numbering styles in the Numbering Properties dialog box; the characters in the Allow Line Breaks After setting in the Text Options dialog box; and the Feather settings in the Line Layout dialog box are merged into the document. The PDF Setup settings (other than the bookmark settings) are also merged into the document.
All the template’s reference pages (except for FrameMath reference pages) are merged into the document. If the template and the document both have a reference page with the same name, the template’s reference page replaces the document’s. To import FrameMath reference pages, select Math Definitions.
The template’s variable definitions are merged into the document.
The template’s cross-reference formats are merged into the document, and internal cross-references are updated.
The template’s condition tags and Show/Hide settings are merged into the document and applied to conditional text.
The template’s equation size and font settings, custom math element definitions, and FrameMath reference pages are copied into the document. If a custom math element in the document is deleted when the reference pages are merged, FrameMaker replaces the math element in equations with the name of the element enclosed by question marks.
You can import paragraph formats, table formats, variable definitions, and other properties from any document. Typically, this other document is a template (though it doesn’t need to be). You can also retain or remove any format overrides in the document—for example, changes that were made to a paragraph but not stored in the Paragraph Catalog.
You can also import properties into several (or all) files in a book at the same time.
To remove page breaks that are not a part of a Paragraph Catalog format, such as those added using Special > Page Break, select Manual Page Breaks.
To remove paragraph, character, page layout, and table formatting overrides, select Other Format/Layout Overrides.
To remove all paragraph tag overrides in the current file, choose Current from the Import from Document pop-up menu, then select Paragraph Formats and Other Format/Layout Overrides.