Posted on: July 20, 2020 / FrameMaker Tips / admin
Generated files can help you gather pieces of information such as all the text that uses the Figure Title paragraph tag or all the imported graphics (a reference) in a document or book.
A generated file is a file created by FrameMaker by extracting paragraphs or marker text from a source document or from several documents in a book. Each time the generated file is updated, all the old paragraphs or marker text are discarded and the current text from the source documents replaces them. In this way, FrameMaker keeps generated files such as tables of contents current and accurate.
You can generate several types of lists and indexes in addition to a table of contents and standard index. For example, you can generate lists and indexes that contain text from paragraphs or from markers that you inserted in the text. The result may be a table of contents based on heading paragraphs, a list of illustrations based on figure titles, or an index based on special author markers.
In general, a list will show entries in the order they occur in the document or book, an index will show entries in alphabetical order.
Most lists and indexes fall into four categories: lists of paragraphs (or elements in structured documents), lists of markers, indexes of markers, and lists and indexes of references.
Lists of paragraphs contain the text of specified paragraphs (those with the tags you specify), with one entry per paragraph. You can generate the following lists of paragraphs:
Tables of contents, which contain headings of specified levels, listed in the order in which they occur in the source documents
Lists of figures, tables, or paragraphs, which contain figure captions, table titles, or the text of other specified paragraphs, listed in the order they occur in the source documents
Lists of markers contain entries corresponding to the markers inserted on body pages in the source document. For example, you could create a list of outside links in a manual by generating a list of markers of type Hypertext.
Indexes of markers include standard indexes, author and subject indexes, and indexes of other types of markers. You can use syntax (building blocks) in the marker text to specify index levels and special page numbering, sorting, and formatting.
Lists and indexes of references help you track special categories of information. You can generate lists and indexes of condition tags, external cross-references, unresolved cross-references, fonts, text insets, unresolved text insets, and imported graphics.
The items you see in the dialog box depend on the type of list or index you are generating.
A dialog box will appear asking if you want to create the generated file as a stand-alone document or add it to a book.
If you choose Yes to create a standalone document, FrameMaker will create a generated list in the original document’s folder.
If you choose No, FrameMaker adds the generated file to an open book, or creates a new book if necessary.
The first time you generate a list, the list uses the page layout (master pages) of the first non-generated document in the book, and all entries look the same. The example below shows the information that was generated by creating an index of references and choosing Imported Graphics from the list.
To make this a little more legible:
Now you can see the path to the graphic and the page number of the page it’s on.
Notice that the entries in the example are in alpha/numeric order and some entries have multiple pages.